PRIVACY POLICY

 

This website is provided by Global Awards Limited (‘we’, ‘our’ or ‘us’). We are the controller of personal data obtained via our website, meaning we are the organisation legally responsible for deciding how and for what purposes it is used.

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This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (“PDPO”).

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By accessing our website or submitting information to the International AI Awards, you agree to the practices described in this Privacy Policy.

1. Personal Data We Collect

We may collect personal data including, but not limited to:

Name, email address, and contact information

Organization, institution, or company details

Submission materials, project descriptions, and related content

Payment and billing information (processed via secure third-party payment providers)

Technical data such as IP address, browser type, and access time for security and analytics purposes

2. Purpose of Data Collection

Personal data is collected and used solely for purposes related to:

Award submissions, administration, and communication

Evaluation, judging, and result announcement

Issuing certificates, awards, and official recognitions

Website operation, security, and performance improvement

Marketing, publicity, and promotional activities related to the International AI Awards

We do not sell, rent, or trade personal data to third parties.

3. Data Retention

Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations.
When personal data is no longer required, it will be securely deleted or anonymized.

4. Data Disclosure & Third Parties

We may share personal data only with:

Jury members and evaluation panels (limited to evaluation-related information)

Service providers assisting with website hosting, payment processing, certificate issuance, or technical support

All third-party service providers are required to comply with applicable data protection standards and confidentiality obligations.

5. Data Security

We implement reasonable technical and organizational measures to safeguard personal data against unauthorized access, disclosure, alteration, or loss.
However, no method of transmission over the internet or electronic storage is completely secure, and absolute security cannot be guaranteed.

6. Rights of Data Subjects

In accordance with the PDPO, individuals have the right to:

Request access to their personal data

Request correction of inaccurate or incomplete personal data

Withdraw consent for the use of personal data, subject to legal or operational requirements

Requests may be submitted via the official contact channels of the International AI Awards.

7. Cookies & Tracking

Our website may use cookies or similar technologies to enhance user experience and analyze website traffic.
Users may disable cookies through their browser settings; however, certain website functions may be affected.

8. Cross-Border Data Transfer

Personal data may be stored or processed outside Hong Kong where necessary for operational purposes.
In such cases, we will take reasonable steps to ensure that data is protected to standards comparable to those under Hong Kong law.

9. Changes to This Privacy Policy

The International AI Awards reserves the right to update or revise this Privacy Policy at any time.
Any changes will become effective immediately upon publication on the official website.

10. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region.